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Graduate Division Offices

Who we are: We are the people who oversee your progress from the time you are admitted until you complete your graduate program. Although your department will be your primary resource, Graduate Division staff can also guide you through the various steps required for your degree. We're here to help you not only complete your degree but also to help you enjoy the most enriching experience possible at Berkeley.

Ahead of the Curve (PDF) — A summary of the Graduate Division's efforts
Graduate Division Organization Chart (PDF)
2010 Graduate Services Survey Results (PDF)

How to find us: Our offices for student services are located on the third floor of Sproul Hall and are open from 9 a.m. to noon and from 1 to 4 p.m., Monday through Friday.

Drop box: To drop off correspondence and forms before or after office hours, you may leave them in the drop box located on the counter across from 302 Sproul Hall.

What we do: Here's a list of Graduate Division offices and programs to help you find the services you need.

Office of the Dean
Dean, Associate Deans, Assistant Deans
Appointments Office
Academic Titles, Staff Titles
Graduate Student Services
Admissions, Degrees, Fellowships
Academic & Professional Development
Academic Services
Graduate Student Instructor (GSI)
GSI Teaching and Resource Center
Outreach & Retention
Graduate Diversity Program, American Indian Graduate Program
External Relations
Communications & Events, Graduate Development
Human Resources
Office of Human Resources & Business Support

Office of the Dean

Graduate Dean Andrew J. Szeri oversees all of the units in the Graduate Division. He is an ex officio member of the Graduate Council, the Council of Deans, and the Chancellor's Cabinet.

The Graduate Dean is assisted by associate deans (who hold professorial appointments) and by assistant deans. Their areas of responsibility are described below.

The graduate deans are available for advice and assistance in instances when students cannot resolve an issue or concern in their home departments. Students wishing to make an appointment with a dean must submit a request (preferably by email, or in person at 424 Sproul Hall) explaining the purpose for the meeting.

About the Deans:

Andrew J. Szeri
Dean of the Graduate Division
Phone: 510-642-5472
Email: graddean@berkeley.edu | Website | Dean's Messages

Graduate Dean Andrew J. Szeri serves as the chief advocate for graduate education and research at UC Berkeley, working with the Academic Senate's Graduate Council on policy related to graduate education. The Dean collaborates with all campus stakeholders to ensure equity and fairness across the different disciplines and to sustain the world-renowned excellence of Berkeley's 100-plus graduate programs and to build diverse sources of support for more than 10,000 graduate students throughout their studies.

Rosemary A. Joyce
Associate Dean
Phone: 510-642-5472
Email: graddean@berkeley.edu

Rosemary A. Joyce, Richard and Rhoda Goldman Distinguished Professor of Social Sciences and Professor of Anthropology, was appointed Associate Dean in 2011. She oversees exceptional admissions matters, policy related to student academic progress, and the offices of Academic Services and the GSI Teaching and Resource Center. She represents the Graduate Division in academic program reviews and chairs the Interdisciplinary Committee of the Graduate Council.

Susan J. Muller
Associate Dean
Phone: 510-642-5472
Email: graddean@berkeley.edu

Susan J. Muller, Professor of Chemical and Biomolecular Engineering, was appointed Associate Dean in January 2013; she also served in this role 2007-2010. She oversees graduate student support issues: fellowships, awards, grants, and exceptional academic appointments (campus employment). She represents the Graduate Division in support of the campus's diversity, equity, and inclusion initiatives. She oversees issues of student welfare, including parental accommodation issues and the student parent grant, health concerns, and housing appeals. Along with the Dean, she is a liaison to the Graduate Assembly. She shares in representing the Graduate Division in academic program reviews.

About the Assistant Deans

Kasia Allen, Ph.D.
Assistant Dean for External Relations
Phone: 510-642-8614
Email: khallen@berkeley.edu
Oversees external communication and publications, alumni relations, development and fund raising activities, and the endowed lectures programs of the Graduate Division.

Diane Hill, Ph.D.
Assistant Dean for Academic Affairs
Phone: 510-643-7412
Email: dhill@berkeley.edu
Assists students and departments with academic progress issues, reviews exceptions to Degrees policies, advises on and reviews all new degree, designated emphasis, and certificate program proposals, and acts as Graduate Division's liaison to the Graduate Council.

Corinne Kosmitzki, Ph.D.
Assistant Dean for Graduate Student Services
Chief Administrative Officer
Phone: 510-642-4971
Email: ckosmitzki@berkeley.edu
Supervises the Graduate Student Services offices of Admissions, Appointments, Degrees, and Fellowships. Acts as divisional chief administrative officer, overseeing information technology and services, business and financial management, and human resources.

Andrew K. Smith, Ph.D.
Assistant Dean for Research and Planning
Phone: 510-643-4189
Email: aksmith@berkeley.edu
Supports graduate program assessment and policy evaluation through analysis of institutional and survey data. Plans graduate program enrollment and resource allocation. Conducts research on factors affecting graduate education quality.

Dean's Office Staff:

Jane Fink
Events Manager; Assistant to the Deans
Phone: 510-643-9164
Email: jfink@berkeley.edu

Sharon Page-Medrich
Executive Assistant to the Deans
Phone: 510-642-3170
Email: sharonpm@berkeley.edu

Charles Lee
Research Associate
Phone: 510-643-7478
Email: charles.lee@berkeley.edu

General Contact Information:

Phone: 510-642-5472
424 Sproul Hall #5900
Berkeley, CA 94720-5900

Graduate Services

Admissions 510-642-7405
Degrees 510-642-7330
Fellowships 510-642-0672

Admissions

The Graduate Admissions Officeis responsible for determining the qualifying degrees and minimum levels of academic achievement to be met for an applicant to be eligible for consideration as a graduate student at Berkeley. The Unit reviews departmental recommendations and has the final authority to offer admissions on behalf of the Dean of the Graduate Division processing more than 30,000 applications per year.

provides advising, guidance, and information to applicants, faculty, graduate advisers, and graduate assistants.
conducts the final review on recommendations to admit students to graduate standing, and offers admission to the Berkeley campus to qualified graduate students.
The Admissions staff provides applicant related support services to faculty, students, and staff; to other campus departments, units, and offices; and to individuals and organizations outside the University.
reviews and interprets University rules and policies governing admission to graduate standing, implements these policies, and provides recommendations for change as necessary.
has primary responsibility for collecting and maintaining accurate data for all entering graduate students.
approves the registration of new students, and of establishing the records of entering students with other key campus systems.
provides training for departments and applicants
Manages the online application for Graduate Admissions and Fellowships

More information on admissions can be found here.

You may contact us at:

Office of Graduate Admissions
Graduate Division
318 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-7405
Hours: Monday to Friday 9 a.m. - noon and 1 - 4 p.m.
Email: gradadm@berkeley.edu

Degrees

The Degrees staff monitors student progress from registration to graduation. Much useful information can be found in the Degrees section of this site, including answers to frequently asked questions, policies, procedures, and almost all of the forms and applications that you might need. After consulting staff in your department, you can drop in or schedule an appointment in the Degrees Office to discuss specific academic or personal concerns such as readmission, the qualifying exam, advancement to candidacy, filing fee, probation, and eligibility for the Dean's Normative Time Fellowship. Master's theses and doctoral dissertations are filed in this office.

You may contact us at:

Degrees Office
Graduate Division
318 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-7330
Hours:
Monday to Friday 9 a.m. - noon and 1 - 4 p.m.
Email: degrees@berkeley.edu

Fellowships Office

The Graduate Fellowships Office primarily serves graduate students, although outreach and counseling for undergraduates and post-doctoral scholars is not uncommon. The unit handles over 600 fellowship funds, each with unique criteria and terms for awarding.

Approximately two-thirds of the graduate student population at UCB receive awards. These programs include Federal, University, endowments, departmental, and private foundation funds that provide multi-year University Graduate Fellowships, Diversity Fellowships, and Departmental Block Grant Fellowships. This office also coordinates many extramural fellowships and serves as a resource center for students seeking information on fellowships funded by the University and outside sources.

We maintain a web page with descriptions of major extramural and University fellowship awards and competition deadlines. Please see our Fellowships Resources on the Web page for research and funding databases. Please check back on our site often for the most up-to-date fellowship information.

Our services include:

Assisting department in providing information to students in order to maximize the use of funding packages from University and external sources
Supporting students seeking extramural fellowships
Managing applications, nominations, and awards, both online and through their office at Sproul Hall
Provides progress and financial reports to federal agencies, granting foundations, academic programs, the Financial Aid Office, and UCOP, ensuring compliance of fund terms and with Proposition 209, which prohibits some types of preferential financial support

You may contact us at:

Fellowships Office
Graduate Division
318 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-0672
Hours: Monday to Friday 9 a.m. - noon and 1 - 4 p.m.
Email: gradfell@berkeley.edu

Academic Services

The Graduate Division Academic Services Unit assists graduate students in the development of academic skills necessary for the successful completion of their graduate programs such as academic writing, grant writing, dissertation writing, editing, and preparing articles for publication. This unit offers workshops, writing groups, or individual consultations on these topics for graduate students.

You may contact us at:

Academic Services
Graduate Division
321 Sproul Hall
Berkeley, CA 94720-5900

Phone: 510-643-9392
Email: academic_services@berkeley.edu

Academic Appointments Office

The Appointments staff oversee and monitors the appointments of graduate students to academic titles (Graduate Student Instructor, Graduate Student Researcher, Reader, Tutor) and employment in staff titles to ensure compliance with policy and procedure established by the Office of the President, the Graduate Council, and the Graduate Division. The unit also monitors eligibility for fee and tuition remission programs. Find more information in the Appointments Guide.

You may contact us at:

Appointments Office
Graduate Division
318 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-7101
Hours: Mondays available remotely by email & phone
Tuesday through Friday 9:00 a.m. to noon and 1:00 p.m. to 4:00 p.m.
Email: gradappt@berkeley.edu

GSI Teaching & Resource Center

The GSI Teaching & Resource Center provides pedagogical support and guidance for new and continuing GSIs. Center services include fall and spring teaching conferences, workshops on teaching, the GSI Online Course on Professional Standards and Ethics, grants and awards for GSIs and faculty, confidential consultations, the Language Proficiency Program for international GSIs, and the Teaching Guide for GSIs.

You may contact us at:

GSI Teaching & Resource Center
Graduate Division
301 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-4456
Email: gsi@berkeley.edu

Outreach & Retention

Graduate Diversity Program

The Graduate Diversity Program Office of Outreach and Retention is a resource for educationally and financially disadvantaged students and underrepresented students throughout their academic careers at Berkeley. Graduate Diversity Program outreach includes traveling to various universities and colleges throughout the country, conducting informational workshops on applying to graduate school, and providing individual advising to prospective students.

The Graduate Diversity Program co-coordinates various outreach conferences and events to provide students opportunities to visit the Berkeley campus or learn more about what Berkeley has to offer.

You may contact us at:

Graduate Diversity Program
Graduate Division
327 Sproul Hall #5900
Berkeley, CA 94720-5900

Phone: 510-643-6010
Email: grad.diversity@berkeley.edu
Website: http://diversity.berkeley.edu/graduate/

American Indian Graduate Program

As part of UC Berkeley's mission to foster academic excellence through diversity, the American Indian Graduate Program (AIGP) seeks, through outreach, individual recruitment, and student services, to counteract the barriers that prevent the full participation of American Indian and Alaska Native students in graduate education.

You may contact us at:

American Indian Graduate Program
598/597 Barrows Hall
Berkeley, CA 94720

Phone: 510-642-3228
Email: aigp@berkeley.edu
Website: http://diversity.berkeley.edu/graduate/aigp

External Relations, Communications & Events

The Communications & Events staff produces eGrad, a monthly email newsletter for the graduate community; The Graduate magazine, the Graduate Division websites, and other publications in print and online in support of graduate education at Berkeley. The unit's events staff manages the Graduate Council Lectures and Tanner Lectures at Berkeley, historic and prestigious public lectures programs that bring prominent scholars and political figures to campus throughout the academic year.

Find us online:

You may contact us at:

Communications & Events
Graduate Division
425 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone for Publications and Web: 510-643-7358
Email for Publications: gradpub@berkeley.edu
Email for Web: gradweb@berkeley.edu
Phone for Graduate Council Lectures: 510-643-7413
Email for Graduate Council Lectures: lectures@berkeley.edu

External Relations, Graduate Development

The Development Office in the Graduate Division coordinates fundraising initiatives for graduate student support at UC Berkeley. The office works with private individuals, foundations, and corporations to ensure that the University can attract top graduate applicants each year and maintain its excellence in research and teaching.

You may contact us at:

Graduate Development
Graduate Division
429 & 431 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-5472
Email: gradsupport@berkeley.edu
khallen@berkeley.edu

Office of Human Resources & Business Support

The Graduate Division Office of Human Resources & Business Support Office is the central personnel and business office for the Graduate Division. The unit oversees all purchases, accounts payable, timesheets, payroll, academic and staff personnel, travel, entertainment, health and safety, and the coordination of space and facilities.

You may contact us at:

Office of Human Resources
Graduate Division
321 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-642-8798

Office of Business Support
Graduate Division
309 Sproul Hall #5900
University of California, Berkeley
Berkeley, CA 94720-5900

Phone: 510-643-0851
Fax: 510-643-1524

Last Updated: July 16, 2013 4:35 PM