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Procedural Information for Graduate Student Academic Appointments (ASEs and GSRs)

This page contains information to help academic departments and hiring units process the appointments and fee remissions of graduate students in academic titles. We will update this page as we refine these support materials, so please be sure to bookmark this location so that you can check back for the most current information.

Academic Student Employees (ASEs) are covered by a bargaining agreement between the University of California and the United Automobile Workers (UAW). On the Berkeley campus, ASEs include Graduate Student Instructors (GSIs), Acting Instructors, Readers, Tutors, Community Teaching Fellows, and Nursery School Assistants. Graduate Student Researchers (GSRs) are not represented in the contract.

• Fee Remission Program Information
• Important Dates and Deadlines
• Academic Appointment Eligibility
• E-mail ASE Appointment List and Fee Remission Form
• Sample ASE Appointment Letters
• Other Resources
  

Fee Remission Program Information

A chart that lists title codes, remission amounts and the eligibility criteria for fee remissions may be obtained at:

• Fee Remission Eligibility, Title Codes & Remission Amounts (PDF)
• Spring 2004 Fee Remission Program Bulletin (PDF)
  

Important Dates and Deadlines:

Graduate Student Academic Appointment Eligibility Checklist

This document provides a summary of eligibility guidelines.

• Graduate Student Academic Appointment Eligibility Checklist (PDF)
  

Graduate Student Academic Appointment Eligibility Checklist

In order for Graduate Division to review ASE appointments by the 5th week of the semester and to process fee remissions before the registration deadline, we have provided an e-mail process to departments. Departments may submit lists of academic appointees from December 12, 2003, to February 6, 2004.

Use the Excel file available from the link shown below and submit it to Graduate Appointments as an email attachment. This file will be used for eligibility review of all ASEs and to generate fee remissions for ASEs and GSRs.

Spring 2004 ASE and Fee Remission List (Excel 97) Download and save this Excel file with a filename that indicates your hiring unit. When you open the file, if you will see a warning about macros and viruses that offers you the option of disabling or enabling macros, you may select disable without affecting your ability to use this file.

Departments are still required to enter appointment information in HRMS in a timely fashion for all appointees, and we encourage you to do so as early as possible. Students are still responsible for meeting the February 6, 2004 registration and enrollment deadline, even if appointments and fee remissions are delayed.

Questions or issues related to this form or to appointment eligibility, review and submission of lists should be directed to Graduate Appointments at gradappt@berkeley.edu or 642-7101.

Sample ASE Appointment Letters

• Sample Initial Appointment Notification Letter (Human Resources site)
• Sample Supplemental Notification Letter (Human Resources site)

If you have questions about the sample letters, please contact Labor Relations.

Other Resources

• Office of Labor Relations - includes News and Announcements, Labor Relations Information, UAW Contract
• Guide to Graduate Policy section on Academic Appointments (PDF)